Workforce planning for a business in motion

Turn business change into a workforce plan.

Caliko helps leaders work backward from a business goal to the people, roles, capabilities, work, and costs needed to get there. Model different paths, understand what each one changes, and turn the direction you choose into a plan.

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Scenario

Reduce operating cost by 8% without losing what keeps the business running.

PR
Priya Rao
COO · Operations
ML
Customer Support
Marcus Lee · 8 → 10 people
+2 shifted in
SR
Fulfillment
Sam Rivera · 6 → 4 people
2 moved to Support
DO
Billing & Collections
Dana Okoro · 5 → 5 people
Consolidated
What this changes

Lowest disruption. People move to where they are needed.

Operating cost8.2%
Headcount−1open role
Critical work covered100%
Key-person risks1
Skill at risk

Month-end billing

Held by one person after this change. Add a backup before it takes effect.

What Caliko helps you do
01

Start with the business goal.

Plan the workforce around what the business needs to accomplish.

02

Work through the options.

Compare different ways to change roles, teams, work, and headcount.

03

See what each option means.

Understand the costs, capabilities, dependencies, and critical work affected before moving forward.

04

Turn the decision into a plan.

Work through what needs to change once you choose a direction.

01 The problem

The business goal may be clear. The workforce plan usually is not.

Reduce cost. Integrate an acquisition. Build a new capability. Reorganize a function. Change how work gets done with AI.

Knowing what the business needs to accomplish is one thing. Figuring out how the workforce should change to get there is another.

The information needed to make those decisions is often spread across spreadsheets, org charts, HR systems, financial data, and the people who know how the work actually gets done.

Caliko brings it together so leaders can work through the options in one place.

Spreadsheets Org charts HRIS Financial data Tribal knowledge One workspace
02 From goal to plan

Work backward from what the business needs.

01

Define the outcome and the constraints.

Set the financial, operational, or capability goal. Include what needs to be protected along the way.

03 Skills and capabilities

See the skills behind the structure.

An org chart shows where people sit. It does not show everything they know or everything the business depends on them to do.

Caliko connects skills to people, roles, work, and business needs.

See where critical skills are concentrated, what capabilities a change could remove, where gaps may appear, and who could potentially move or grow into new work.

Capabilities · Payments team 2 key-person
04 AI and the workforce

Plan for how AI changes the work.

AI is changing what work people do, how roles are designed, and where companies need human capability.

Caliko helps leaders work through where AI can support or change work, what still requires people, and how roles and teams may need to evolve.

AI also lets Caliko consider more ways to meet a business mandate than a leadership team could reasonably work through by hand, while surfacing hidden work, dependencies, and key-person risks before a change is made.

Today
With AI
Analyst reviews 40 accounts/wk
Supervises 400, escalates 12
CS answers same 20 Qs
Handles edge cases, coaches AI
Recruiters screen every résumé
Interview top 8%

Illustrative examples — Caliko models the shift against your specific work and roles.

05 Built for moments of change

When the workforce needs to become something different.

A cost target requires changes to the organization
A team or function needs to be redesigned
An acquisition brings two organizations together
AI is changing roles, work, or staffing needs
The business needs capabilities it does not have today
Growth requires a different workforce than the one that got you here
06 One decision, different perspectives

Bring the people making the decision into the same plan.

Understand what sits behind the number.

Compare workforce options by cost while seeing the capabilities, work, and dependencies behind the headcount.

07 FAQ

Common questions.

Turn the business goal into a workforce plan.

See the options, understand what each one means, and work through what needs to happen next.

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Who we are

Who we are.

Caliko is shaped by a background in psychology and career coaching, bringing the human side of workforce change into how the product is built.

Sarah Verducci
Founder & CEO
What we believe
Visibility compounds
Work matters more than titles
People are more than roles and data
See the decision before you make it
Good data is speed